CANNON ROCKS RATEPAYERS ASSOCIATION

MINUTES OF COMMITTEE MEETING HELD AT

Cannon Rocks Community Hall

On 7 July 2020 at 14:00

ATTENDANCE

  1. Present.

Mr Bert Venter                          Chairperson

Ms Sandy Taylor

Ms Barbara Beckmann

Ms Adéle du Plessis

Mr Jim Pomroy

Mr Paul Strutt

Mr Philip du Plessis

Mr Barry Fourie

  1. Apologies. None
  2. Absent without Apology. None

WELCOME

  1. The Chairman opened the meeting and welcomed everybody present. A special welcome to Mr Willie Roux, the secretary of the Pool Club.

APPROVAL OF MINUTES

  1. Paragraph 17 of the minutes dated 11 March 2020 to be amended to read Eastern Cape instead of Northern Cape. Except for the above, the minutes of the committee meeting of 11 March 2020 was approved.  Proposed by Mr Barry Fourie and seconded by Ms Barbara Beckmann.

MATTERS ARISING

  1. No matters arising that are not addressed under Portfolios.

PORTFOLIOS

  1. Steering Committee.
    • Feedback from Ndlambe Ratepayers Forum (NRF). Nothing to report.
    • Drought Rate Tables. The chairman wrote a letter to the Municipal Finance Officer requesting the reason for, as well as the origination of the sudden change in the water consumption table plus, changes to the approved tariffs for drought water consumption.  Although a reminded for forwarded on 24 May 2020, no feedback was recieved form the Municipal Finance Officer.
    • Outstanding Member Fees. The meeting expressed its appreceation for the letters send to members to remind them of their outstanding member fees.  Committee members to contact members whose membership fees are outanding and provide feedback at the next meeting.
    • Cannon Rocks Assets. The chairman summarised progress regarding the assets of Cannon Rocks.
      • Community Hall. Nothing to report.
      • Tennis Courts. Nothing to report.
      • Play Park. The chairman will report back at the next meeting.
      • Parking Areas. The chairman reported that it seems that the timeframe of 90 days to issue Ndlambe with an approval for the Ndlambe Coastal Marine Management Plan Marine Maintenance Plan (MMP) project, by the Department of Environmet and Tourism, (DEAT), was postponed due to the National Lockdown Regulations.  Aurecon Environmental Services has been appointed by the Ndlambe Local Municipality to undertake an environmental authorisation process in terms of the National Environmental Management Act (No 107 of 1998) as amended, as well as the Environmental Impact Assessment (EIA) Regulations of 2014, as amended, for the abovementioned project.  Once opproval for the project is obtained from DEAT, a Method Statement must be compiled for each of the areas that is include in the project.  Meanwhile, the chairman, with the assitance of Mr Johan de Wet, started to compile a Method Statement and associated documentation for each of the two parking areas which are included in the project. When the approved MMP is available, the Method Stament and supporting documentation will be made available to the Ndlambe Municipalty, requesting approval for implementation from DEAT.
    • Security. The portfolio holder reported that the three available security options are still under investigation namely,
      • to maintain the existing surveillance/monitor system,
      • obtain exemption to be registered as a Security Service, in terms of General National Regulation (GNR) 1253 of the Private Security Industry Regulation (PSIR) Act 56 of 2001.
      • outsourcing of security liability.
  1. Maintenance and Infrastructure.
    • Portfolio Holder – Infrastructure. A substitution for Mr. De Wet, portfolio holder, stand over until next meeting.
    • Maintenance of Valves. No feedback as requested in CRRA letter dated 28 March 2020 was received from Mr Justin Wilmot yet.
    • Decision. Chairman to follow-up in requesting feedback on outstanding matters.
    • Play Park. Refer to paragraph 7.4.3 above.
    • Use of Community Hall by the Pool Club. See Paragraph 22.1 below.
    • Electricity Supply to Reverse Osmosis. Forthcoming from an investigation, the chairman was informed by the Area Maintenance Manager, of Eskom, that the Reverse Osmosis (RO) plant at Cannon is supplied from the same electricity sub-station that load shedding is controlled from, and therefore, not possible to isolate the electricity supply to the RO plant from the supply to Cannon Rocks.  Unfortunately, application to exempt the electricity supply to the RO plant from load shedding will not be possible.
    • Water Usage by Amatola Water. Enquiries were received regarding the use of water obtained from the municipal water supply in Cannon Rocks, by Amatola Water and the payment thereof.
    • Fire Extinguishers. The caretaker for the Community Hall reported that both fire extinguishers at the Community Hall are due for service.
    • Decision. Portfolio holder Firefighting/Precaution to liaise with the municipal fire section for the annual service of both the fire extinguishers.
    • Reduced Tariffs for Use of Community Hall. Due to a drastic decrease in Pilatus exercise participation, a requested was received for a reduction of the monthly rent.
    • Decision. A reduced monthly rent of R70.00 was, in terms of the Tariffs for Cannon Rocks Community Hall, Issue 2/2020 serial no 14 approved for the use of the hall for Pilatus exercising classes.
    • Bush Debris. The portfolio holder Infrastructure to request the local municipal supervisor to remove branches and debris throughout Cannon Rocks.
  2. Firefighting/Precaution. The portfolio holder reported that no feedback was received    from the municipal Fire Chief regarding the availability of a handle to open and close the new fire hydrants as it differs from the old type of fire hydrants.
    • Decision. Portfolio holder to follow-up and provide feedback.
  3. Communication and Community Support. Nothing to report.
  4. Security and Safety.
    • Traffic Signs. The brackets for the traffic signs were obtained and will be fitted soon.
    • Security Monitor. The portfolio holder reported that the security monitor will be send for possible repair.
    • Security. See paragraph 7.5 above.
      • Frequent patrolling in Cannon Rocks will, until further notice, be restricted to December festival periods.
      • Exploit the option that individuals, instead of CRRA, may purchase camera(s) and carry the monthly operating costs as well – stand over until next meeting.
    • Ward 1 Liaison. No Ward 1 meeting.
  5. Local Government and Development. Nothing to report.
  6. Environmental.
    • WildLife. Portfolio holder reported that no feedback was received as requested in CRRA letter dated 13 March 2020.
    • Decision. Portfolio to forward the letter to the Section Ranger Woody Cape SANParks.  Permission to be requested for an addition lock, to be provided by CRRA, for emergency entrance to the beach area.
    • Letter from Mrs E. Stuwig. In a letter dated 26 June 2020 Mrs Stuwig reported the existence of a bush of lantana and sought advice.
    • Decision. The chairman to forward a request to the local municipal foreman to remove the lantana bush.
    • Environmental Notice Boards. One Environment Notice Board was received and placed at Roes.
  7. Advertising. All the advertising spaces are filled.  Payment for five advertising spaces is due for payment.  Portfolio holder to follow-up and report at next meeting.

FINANCES

  1. Statement of Accounts. As of 30 June 2020 the bank balance stood at R65,900.19 and the cash on hand at R498.27 – total R66,398.46.
  2. Expenditure.
    • The following expenses were previously approved but not include in minutes.
      • Falcon – material for traffic signage – R1,181.97.
      • Boknes Building – material for traffic signage – R29.50.
      • Chairman – Travel to Port Alfred for NRF attendance – R160.00
      • Total – R1,371.47.
    • The following expenses were approved.
      • Cleaning of the Hall – 170.00.
      • Purchase of cleaning material – R20.00.
      • Purchase of National Flag – R330.14.

CORRESPONDENCE

  1. Letter of Condolance to Struwig Family
  2. Two letters regarding illegal housing at Boknes garden refuse transfer site
  3. Loss of Fire Equipment
  4. Request for Assitance – Wildlife
  5. Water Supply Lines
  6. Letter of Request for Environmental Notice Board.

ADDITIONAL ITEMS

  1. Use of Community Hall. A letter dated 5 July 2020 was received from the Pool Club.  Following discussion with the secretary of the Pool Club the following, an agreement was reached.
    • The Pool Club may use the Community Hall on Fridays from 14h00 to 17h00 at a monthly tariff of R50.00 per month, in terms of Tariffs for Cannon Rocks Community Hall, Issue 2/2020 serial no 15. However, the monthly tariff may be amended on mutually agreement.
    • Any deviation from the above allocated time is subjected to prior arrangement of at least 48 hours.
    • Users of the Community Hall will be informed that the pool tables may not be moved without prior approval of the chairman of the Pool Club.
    • Protocol for the use of the Community Hall shall be adhered to.
  2. December Fair. Due to the uncertainty no functions or scheduled activities will be arranged for the December festival period.  This decision supersede the decision as per paragraph 22 of the minutes dated 11 March 2020.
  3. CRRA Website. Complaints were received regarding the CARRA website.  Is difficult to find the website and is not user friendly.
  4. Decision. The portfolio holder to investigate options to “update” the CRRA website and provide feedback at the next meeting.
  5. Correspondence from Prof. E. Grossman. Comment on the decor of Cannon Rocks, was received from Prof. E. Grossman dated 1 June 2020.
  6. Decision. The chairman to provide written feedback to Prof. Grossman.
  7. Correspondence from Tracy Bull. In an e mail, dated 28 May 2020, Tracy Bull (Pam Golding) offered involved in any or more than one of the projects regarding the Assets of Cannon Rocks approach.

 

FEEDBACK TO MEMBERS

  1. Forthcoming from the meeting, the following feedback to members.
    • Cannon Rocks Assets.
    • Functions in December.

NEXT MEETING

  1. The next meeting will be held on 8 April 2020 at 10h00, at the Cannon Rocks Community Hall.

CLOSURE

The Chairman closed the meeting at 15h50.

Confirmed true and correct on the 4th day of August 2020

CHAIRMAN                                                               SECRETARY