CANNON ROCKS RATEPAYERS ASSOCIATION

MINUTES OF COMMITTEE MEETING HELD AT

CANNON ROCKS COMMUNITY HALL

ON 7 APRIL 2026 AT 10H00

WELCOME

  1. The Chairperson opened the meeting and welcomed everybody present.

ATTENDANCE

  1. Present.

Mr. Bert Venter                         Chairperson

Ms. Adéle du Plessis

Ms. Michelle Hayes

Mr. Braam Gouws

Ms. Wilma Nel                          Secretary (Google-meet)

  1. Apologies.

Mr. Herman Bakkes

Mr.Rendo Nell

Mr. Willem Zietsman                 Vice Chairperson

  1. Absent without apology.

ADDITIONAL ITEMS (Discussed under Items for Discussion)

  1. Email Mr. Fred Croft.

APPROVAL OF MINUTES

  1. Approval of the minutes of the committee meeting of 3 March 2026 proposed by Mr. Braam Gouws and seconded by Ms. Adéle du Plessis. Minutes to be made available on the Website and distributed to members.

MATTERS ARISING NOT ADDRESSED UNDER PORTFOLIOS

  1. Ndlambe Coastal Maintenance Management Plan (MMP). Due to a misunderstanding, the appointed workgroup was awaiting information from Ndlambe Municipality which, regrettably, had not been submitted as anticipated.
    • Decision. Accordingly, the decision recorded in paragraphs 9.3.6.2 and 9.3.6.3 of the minutes dated 3 March 2026 was reconfirmed.
  2. Ndlambe Ratepayers Association (NRF). Nothing to report.
  3. Upgrading of Street Project. The Project Steering Committee (PSC) for the Street Upgrading Project convened on 13 March 2026 at 10h00.  During the meeting, it was reconfirmed that the repair of potholes in Galjoen Street forms part of the contract scope.  Since the previous Committee meeting held on 3 March 2026, the majority of the identified potholes have been repaired.  It was further noted that the contract is due to expire at the end of March 2026.  The street upgrade project is currently on hold, pending feedback from the Project Manager.
    • Decision. For Information.
  4. Projects. Refer to paragraph 31 below.

PORTFOLIOS

  1. Maintenance and Infrastructure. The Deputy Director: Infrastructural Development and the Chairman held a meeting on 31 March 2026 to discuss items listed in the Cannon Rocks Infrastructure Maintenance Plan.  The Deputy Director reported that, during a recent budget meeting, funds were allocated for infrastructure maintenance.  It is intended that a portion of these funds will be used to procure materials for the repair of selected streets in Cannon Rocks, in accordance with the Infrastructure Maintenance Plan.
    • Decision. For information.
  2. Community Hall. Nothing to report.
  3. Fire Fighting and Precaution. Nothing to report.
  4. Communication and Community Support. Nothing to report.
  5. Security and Safety.
    • National Vehicle Intelligence Cloud (NAVIC) system. (Minutes 5 November 2025 par 16.1). Stand over until October 2026.
    • The Portfolio Holder reported that the requested traffic signage has been received from the Municipal Traffic Section and will be installed in due course by the Portfolio Holder.
      • Decision. For information.
  1. Ward 1 Liaison. Nothing to report.
  2. Local Government and Development. Nothing to report.
  3. Environment.
    • Movement of Sand Cannon Rocks. Following a letter dated 10 March 2026, which was forwarded to Ndlambe Municipality regarding a complaint about a substantial volume of sand being transported to 66 Potgieter Street (Erf 133), feedback was received from the Municipal Environmental Consultant. A site inspection was conducted on the same day, after which the consultant submitted a summarized report along with recommendations to the Director Community Protection Services.
      • Decision. For Information.
  1. Advertising.
    • The Portfolio Holder reported that one of the advertising boards is missing.
    • After letters were sent to individuals responsible for unauthorised advertising, the Portfolio Holder reported that these advertising boards were subsequently removed.
    • Decision.
      • The Portfolio Holder will ensue that the missing advertising board be replaced.

FINANCES

  1. Statement of Account. The bank balance as at the end of March 2026 was noted with approval.
  2. Membership. The Treasurer reported that 150 members are fully paid up, while 40 members are in arrears.
    • Desicion The Treasurer will send a list of members with outstanding fees to the committee members, who will identify whom they will approach, follow up, and report back at the next meeting.
  3. Expenditure. None.

CORRESPONDENCE

  1. Correspondence Received.
    • Letter dated 3 March 2026 – Resignation Paul Strutt.
    • Email dated 29 March 2026 – Mr. Fred Crofts-Regulering Padvervoer CR/BN
  2. Correspondence Sent.
    • Letter dated 23 February 2026 – Eskom Kiosk Maintenance.
    • Letter dated 27 February 2026 – Road Damage.

CONDOLENCES

ITEMS FOR DISCUSSION

  1. Portfolio Holders.
    • Portfolio Treasurer. It was reported that the current Portfolio Holder is prepared to withdraw her resignation and remain in the position solely as bookkeeper.
      • Decision.
        • The separation of Treasurer and Bookkeeping responsibilities was approved.
        • The vacant position of Treasurer remains unfilled until the next meeting.
        • The Portfolio Holder (Bookkeeper) is not obliged to attend committee meetings but may be requested to attend if and when required.
      • Ward 1 Liasson. Due to the unavailability of Mr. Paul Strutt, the CRRA representative for Ward 1 meetings, who recently relocated permanently to Cape Town, a new representative for CRRA on Ward 1 meetings must be identified.
        • Decision.
          • Braam Gouws has made himself available as the CRRA representative for Ward 1 meetings.
          • The Chairman to forward the name of Mr. Braam Gouws to the Municipal Manager as the new CRRA representative on Ward 1 meeting.
        • Portfolio Infrastructure. Stand over to next meeting.
        • Portfolio Environmental. Stand over to next meeting.
  1. Correspondence Water Supply Equistock.
    • Mr Rudman, a permanent resident of Cannon Rocks, submitted a written complaint to the Ndlambe Municipal Manager, expressing dissatisfaction with the lack and continued absence of a water supply, often for extended periods, to his property since he and his wife relocated to Cannon Rocks more than three years ago. Furthermore, he indicated that this failure in service delivery by the Municipality is not isolated, as other property owners and residents within the Equistock development are experiencing the same issue.  In his correspondence, he referred to Section 27(1)(b) of the Constitution, which guarantees everyone the right to have access to sufficient water. He also cited Sections 152 and 153, which require municipalities to provide services in a sustainable manner and to prioritise the basic needs of communities.  Despite numerous reports, site visits, and repeated engagements with municipal representatives, including visits to his and other households in Melkhout Street, where the issue was clearly demonstrated, no lasting solution has been implemented.
    • Following correspondence addressed to the Municipal Manager, a site meeting with the Deputy Director: Infrastructural Development was scheduled for 7 April 2026. However, as the Deputy Director did not attend the scheduled meeting, a second site meeting was arranged for 26 March 2026. Due to unforeseen circumstances, the complainant was unable to attend the latter meeting and was represented by the Chairman. The Chairman reported that the water supply system within the Equistock development is neither functional nor reliable.  He further indicated that the Deputy Director: Infrastructure should provide feedback to the complainant through the Municipal Manager.
      • Decision.
        • For information.
        • The Chairman will provide written feedback to Mr. Rudman.
  1. Awareness Talk. An email dated 18 March 2026 was received from the Municipal Dog/Animal Control Officer requesting an awareness talk by a Department of Agriculture official on dog behaviour and associated diseases.
    • Decision. The Portfolio Holder for Communcation CommunitySupport will arrange an awareness talk in conjunction with the Dog and Animal Control Officer of Ndlambe Municipality, as requested, and provide feedback at the next meeting
  2. Correspondence: Mrs. Stroud. An email dated 26 March 2026 was received from Mrs Naomi Stroud regarding an incident where her husband experienced aggressive behaviour from nearby builders in Geelhout Street whenhe approached them to raise concerns.
    • Decision.
      • For information.
      • Chairman to provide written feedback to Mrs Stroud.
  1. Projects. The following proposed projects were evaluated, and decisions were made as indicated.
    • Community Hall. A support beam to be fitted in the roof of the braai area to the amount of R3,160.00.  Approved and funded by projects.
    • Entrance to Community Hall. Revamp of Entrance to the Community Hall area to the amount of R24,978.00.  Approved and funded by capital funds.
    • Street Names. Replacement of Street names.  Not approved, to stand over for possible future projects.
    • Paving. Paving of the entrance to the braai area from the northern side.  Not approved, to stand over for possible future projects.
    • Community Hall. Painting of the Community Hall roof to the amount of R49500.00. Approved and funded by capital funds.
    • Trusses and Eaves. Painting of the roof trusses and eaves of the Community Hall to the amount of R4,480.00.  Approved and funded by project funds.
  2. Email from Mr. Fred Crofts. An email dated 29 March 2026 was received from Mr. Fred Crofts, expressing concern regarding the unstructured behavior of pedestrians at the Boknes/Cannon Rocks crossing. In his correspondence, he proposed implementing structured and disciplined behavior procedures, supported by clearly displayed notices, to enhance pedestrian safety.  However, as neither of the two local ratepayers associations nor the local Buurwag has legal enforcement authority, these proposals cannot be implemented or enforced. Therefore, CRRA regards this proposal not as a viable initiative.
    • Decision. The Chairman will provide written feedback to Mr. Crofts.
  3. Playpark. The Portfolio Holder Communication and Community Support is requested to ensure that adequate budget provision is made in future budgets for the maintenance of the playparks.  Should any urgent repairs be required during 2026, such matters will be tabled for discussion..
    • Decision. During the current financial year, any maintenance costs relating to the playparks will be considered on a case-by-case basis, and funds will be allocated accordingly.

NEWSLETTER

  1. The use of water delivery point as a carwash.
  2. Talk on environment issues.
  3. Projects that have been approved.
  4. Eskom Smart Meter Project.

NEXT MEETING

  1. The next meeting will be held on Tuesday 5 May 2026 at 10am.

CLOSURE

  1. The Chairperson closed the meeting at 12h00.