CANNON ROCKS RATEPAYERS ASSOCIATION

MINUTES OF COMMITTEE MEETING HELD AT

CANNON ROCKS COMMUNITY HALL

ON 3 FEBRUARY 2026 AT 10H00

 

WELCOME

  1. The Chairperson opened the meeting and welcomed everybody present. A special word of welcome was extended to Braam Gouws and Rendo Nell as newly elected committee members.  Mrs Wilma Nel who attended as observer was also welcomed.

ATTENDANCE

  1. Present.

Mr. Bert Venter                         Chairperson

Mr. Willem Zietsman                 Vice Chairperson

Ms. Michelle Hayes

Mr. Paul Strutt

Ms. Adéle du Plessis

Mr. Braam Gouws

Mr. Rendo Nell

Mr. Herman Bakkes

  1. Apologies. None
  2. Absent without Apology.

ADDITIONAL ITEMS

APPROVAL OF MINUTES

  1. The minutes of the Committee Meeting held on 5 November 2025 were approved unanimously for distribution at the Pre-AGM Meeting on 2 December 2025. The approval of the minutes was duly authenticated.

MATTERS ARISING NOT ADDRESSED UNDER PORTFOLIOS

  1. Ndlambe Coastal Maintenance Management Plan (MMP). Nothing to report.
  2. Fundraising and Sand Dune Clearance. No meeting could be scheduled with the Director Community Protection Services.
    • Decision. The Chairman will continue arrangements for an on-site meeting with the Director: Community Protection Services, the Municipal Consultant, and the three potential contractors.
  3. Ndlambe Ratepayers Association (NRF). Nothing to report.
  4. Projects. Identification of possible projects for 2026 to stand over until the next meeting.
  5. Upgrading of Street Project.
    • A Project Steering Committee (PSC) meeting was initially scheduled for 21 January 2026. Two hours prior to the scheduled time, the Ndlambe Municipality representative requested that the meeting be postponed to an alternative date.  After available dates were shared, the Municipal representatives agreed to reschedule the meeting for 29 January 2026.  However, the meeting could not proceed, as no representatives from the Ndlambe Municipality, including the appointed chairperson, were in attendance.
    • The repair and upgrading of Van der Stel Street (Kenton-on-Sea), Hertzog and Van Wyk Streets (Boesmansriviermond), Daniel Scheepers Street (Boknes), Galjoen Street (Cannon Rocks), and Buite Street (Alexandria) in Ndlambe West were initiated through limited grant funding received specifically for this purpose. However, uncertainty and misinformation have given rise to unfounded speculation regarding the upgrading of Galjoen Street.
    • During discussions held on 29 January 2026 with the Contract Manager, the Resident Engineer, and the Construction Manager, the upgrading process for Galjoen Street was discussed and reconfirmed. Subsequent inspections of the street condition revealed that certain sections require full reconstruction, other sections require pothole repairs in accordance with approved standard repair practices, and some sections can remain unchanged.
    • Areas identified for reconstruction will be ripped and rebuilt using G5 material stabilised with cement. Once these sections have been reconstructed and compacted, they will be primed with a wet bituminous binder in preparation for the application of a 30 mm hot asphalt layer, which will be laid to match the level of the existing tarred roadway.
    • Upon completion of the pothole repairs and reconstructed sections, the entire surface of Galjoen Street is planned to be sealed with a slurry layer. However, the implementation of the final slurry seal remains subject to financial approval.
    • Residents are requested to strictly adhere to all traffic warnings and deviations along Galjoen Street during the construction period.
      • Decision. The feedback regarding the upgrade of the Street Projects, was noted.

PORTFOLIOS

  1. Maintenance and Infrastructure. The Portfolio Holder reported that routine maintenance in accordance with the Cannon Rocks Infrastructure Maintenance Plan is not progressing satisfactorily.
    • Decision.
    • Street Lighting. A list of defective street lights was sent to the Directorate Infrastructural Development, requesting for the repair of the defective lights on 12 February 2026.
      • Decision. For information.
  1. Community Hall. The painting of the roof trusses and eaves remains outstanding, and the locks at the security gates still need to be replaced.
    • Decision.
      • The Chairman to follow-up with M Quinton Fick regarding the painting of the roof trusses and eaves.
      • The purchase of locks for the security gates at the Community Hall was approved.

Fire Fighting and Precaution.

    • Although fire prevention and firefighting are the legal responsibility of the Ndlambe Municipality, the initiation of a centralised fire prevention and firefighting capability within the municipality was supported by CRRA. CRRA was represented by Mr Phillip du Plessis and Mr. Herman Bakkes, who attended meetings leading to the formation of the Coastal Fire Management Association.  The Portfolio Holder: Firefighting and Prevention, Mr Rendo Nell, has been appointed to represent CRRA at future Coastal Fire Management Association meetings.
    • A map of all the fire hydrants in Cannon Rocks was provided to the Portfolio Holder.
      • Decision. For information.
  1. Communication and Community Support. The Portfolio Holder reported that a successful presentation by Chris Reynecke from Kariega Game Reserve was held on 23 December 2025 at the Cannon Rocks Community Hall.  Approximately 50 people attended the presentation.
    • Decision. For information.
  2. Security and Safety.
    • National Vehicle Intelligence Cloud (NAVIC) system. (Minutes 5 November 2025 par 16.1). Stand over until October 2026.
    • Decision. For Information
  3. Ward 1 Liaison. Although a Ward 1 Meeting was scheduled for 3 February 2026, the meeting was aborted due to the lack of a quorum of members.
    • Decision. For information.
  4. Local Government and Development. Nothing to report.
  5. Environment. The Chairman reported that a meeting with the Director: Community Protection Services is scheduled for mid-February 2026 to discuss various matters..
    • Decision. For information.
  6. Advertising. It has been reported that all the advertising at the advertising boards at the Cannon Rocks/Boknes crossing has been fully paid for 2026.
    • Decision. For information.

FINANCES

  1. Statement of Account. The bank balance as at the end of January 2026 was noted with approval.
  2. Expenditure. No expenses were tabled for payment.

CONDOLENCES

CORRESPONDENCE

  1. Correspondence Received.
    • E Mail dated 17 November 2025 – Appreciation received from Mr. Rudman.
  1. Correspondence Sent.
    • Letter dated 12 December 2025 – Invitation to Reverends-Church Services.
    • Letter dated 29 November 2025 – Sympathy Tracey Bull.
    • Letter dated 10 January 2026 – Appreciation Tracey Bull.
    • Letter dated 10 January 2026 – Appreciation Barbara Beckmann

ITEMS FOR DISCUSSION

  1. Committee Members.
    • Wilma Nel was co-opted as a committee member.
    • A suitable candidate is to be identified and co-opted as a committee member to assist the Portfolio Holder Maintenance and Infrastructure.
  2. Port Folio Holders. The following portfolio holders were appointed.
    • Rendo Nell as the Portfolio Holder Firefighting and Precaution.
    • Braam Gouws as the Portfolio Holder Advertising.
    • Braam Gouws as the Portfolio Holder Management of Community Hall.
    • Wilma Nel as the Secretary.
  3. Gas Braai. A mobile gas braai was left at the Community Hall as a donation by a property owner in Cannon Rocks.  Further discussion is pending additional applicable regulatory information.
    • Decision. The chairman will research regulations applicable to the use of indoor gas braais.
  4. Church Collection. The Treasurer reported that R4,731.00 was collected at the community church service in December 2025.  Potential organization(s) are to be identified as recipients for possible donations.
  5. Decision. For information.

NEWSLETTER

  1. Membership Fees.
  2. Community Project.
  3. Use of Community Hall.

NEXT MEETING

  1. The next meeting will be held on Tuesday 3 March 2026 at 10am.

CLOSURE The Chairperson closed the meeting at 11:45.