CANNON ROCKS RATEPAYERS ASSOCIATION

MINUTES OF COMMITTEE MEETING HELD AT

CANNON ROCKS COMMUNITY HALL

ON 8 OCTOBER  2025 AT 10H00

 

WELCOME

  1. The Chairperson opened the meeting and welcomed everybody present.

ATTENDANCE

  1. Present.

Mr. Bert Venter                         Chairperson

Mr. Willem Zietsman                 Vice Chairperson

Ms. Michelle Hayes

Ms. Barbara Beckmann

Mr. Paul Strutt

Ms. Adéle du Plessis

Ms. Alta Kotze

  1. Apologies.

Ms. Tracey Bull

Mr. Herman Bakkes

  1. Absent without Apology.

ADDITIONAL ITEMS

APPROVAL OF MINUTES

  1. Approval of the minutes of the committee meeting of 2 September 2025 proposed by Ms. Michelle Hayes and seconded by. Mr. Willem Zietsman. Minutes to be made available on the Website and distributed to members.

MATTERS ARISING NOT ADDRESSED UNDER PORTFOLIOS

  1. Ndlambe Coastal Maintenance Management Plan (MMP).
    • Fundraising and Sand Dune Clearance. The Chairman summarized the sequence of events that led to the fundraising initiative.  He emphasized that confirmation of available funds is a prerequisite for submitting the final Method Statement for approval by the Department of Economic Development, Environmental Affairs and Tourism (DEDEAT).
      • Decision. The Chairman will arrange an on-site meeting with the Director: Community Protection Services, the Municipal Consultant, and the three potential contractors to discuss the expected scope of work for moving the sand from the eastern parking area at Cannon Rocks, in terms of the Municipal Maintenance Management Plan (MMP).
  2. Ndlambe Ratepayers Association (NRF). Nothing to report
  3. Projects.
    • Community Hall. Except for the following items that still need to be coordinated, the upgrade of the Community Hall has been completed.
      • Kitchen Cupboards (Mr Jan Kruger). The installation of the built-in kitchen cupboards was completed on 9 October 2
      • Electrical (Mr.  Stephan Barense). On inspection, it was determined that it is not necessary to replace the external spotlight and day/night sensor.  The electrical supply point for the water pump has been completed.
      • Taps (Mr. Mike Davies). Awaiting completion of the electrical point installation.  Once done, Mr. Davies will;
        • install taps in the bathroom, and
        • install the water pump and small geyser.
      • Bathrooms (Mr. Quinton Fick). Bathroom fittings outstanding;
        • towel rail in men’s bathroom, and
        • toilet roll holders in both bathrooms (have been ordered and will be installed once received).
      • Ceiling Fan (Mr. Justin Haynes). One ceiling fan makes a squeaking noise when turned on.  Mr. Fick was unable to resolve it.   Haynes will attend to the fan when next in Cannon. Rocks.
      • Braai Roof (Eco Rubber). Work completed.  Final payment made on 8 October 2025.
      • Gas Braai (M Nathan Summers). A report was received from TruGas, Kenton-on-Sea, regarding the donated gas braai intended for use at the Cannon Rocks Community Hall.  The braai cannot be installed indoors due to the following;
        • The model number of the appliance is not visible and therefore could not be verified with the manufacturer.
        • No confirmation could be obtained from the manufacturer regarding the appliance’s suitability or safety for indoor installation.
        • In the absence of such confirmation, TruGas is not prepared to install the gas braai indoors, as they cannot confirm its compliance with safety standards. As a result, a Certificate of Compliance (CoC) cannot be issued.
      • In terms of the Community Hall Rental Agreement, no gas or electrical appliances may be installed or repaired without a valid Certificate of Compliance (CoC).
      • Decision. The Chairman to communication in writing with the donor of the gasbraai to finalise future use of the gasbraai.
      • Play Park. The Portfolio Holder reported that, except for the sandpit, the upgrade of the Play Park has been completed.  A flag was also donated for installation at the playpark.
      • Decision.
        • The playpark will be officially commissioned at the end of the last school team in December 2025.
        • The Chairman will write a letter of appreciation to the donor for the donation of the flag.
  1. Upgrading of Street Project.
    • The first Project Steering Committee (PSC) of the Upgrading of Streets (Ndlambe West) was held on 18 September 2025. Coalition Trading 1203cc was appointed as the contractor for the upgrading of Van der Stel-, Hertzog-, Daniel Scheepers-, Galjoen- and Buite Streets (Ndlambe West).
    • The Construction Manager, Mr. M. J. Zungu, presented a detailed report on the progress in terms of the Project Plan. Stormwater drainage issues are being experienced at a low-lying section of Daniel Scheepers Street.  Despite this, overall project progress remains in line with the projected timeframes.
    • The Upgrading of Galjoen Street is scheduled to begin in mid-November 2025.
    • The next PSC meeting is scheduled for 24 October 2025.
      • Decision. For information

PORTFOLIOS

  1. Maintenance and Infrastructure. The Portfolio Holder reported that routine maintenance tasks in terms of the Infrastructure Maintenance Schedule for Cannon Rocks are far behind schedule.  He also mentioned that an investigation into the poor water supply in the Equistock Extension revealed many shortcomings.  Selective repairs have resulted in a marked improvement in water availability throughout the extension.
    • Decision. The Portfolio Holder will discuss a corrective maintenance plan, with special emphasis on the water supply in the Equistock Extension, with the Deputy Director (West): Infrastructure Development.
    • Street Lighting. The Chairperson reported that the Ndlambe Municipality is awaiting the delivery of spares for the repair of street lights, as reported in writing on 12 July 2025.
      • Decision. For information.
  1. Community Hall. The cleaning of the Community Hall was tabled for discussion.  Following deliberation, the following were decided.
    • Decision.
      • The budget for 2026 will make provision for cleaning the hall monthly.
      • Paragraph 2.5 of the Application for the Use of the Community Hall is to be amended to read “The HIRER/USER shall be required to ensure that the hall is left in a clean and tidy condition, and that all toilets are flushed.  Should the hall be left in an untidy condition, it will be cleaned at a cost of R300.00, payable by the HIRER/USER”.
      • Existing hirers/users of the hall are to be informed of the amendment of paragraph 2.5 of the Application for the Use of the Community Hall.
  1. Fire Fighting and Precaution. Nothing to Report.
  2. Communication and Community Support. Committee members were reminded of the following.
    • Forward inputs to the Portfolio Holder regarding events for the up coming festival period.
    • Invitations to be extended to local reverends and pastors willing to lead services on 16 and 25 December 2025, respectively.
    • Entrance Aesthetics – Cannon Rocks. The whale tail sculpture will be installed soon at the entrance to Cannon Rocks.
      • Decision. For information.
  1. Security and Safety
    • Traffic Signage. Rusted and damaged traffic signs have been replaced.  The supporting poles for additional signs are still with the Ndlambe Municipality, which has been requested to procure three poles.
    • Panic Button. A Hi-Tec SOS panic button has been installed near the cannons and linked to the Hi-Tec control room for emergency purposes.
    • License Recogition Camera.
      • The Portfolio Holder reported that the Boknes/Cannon Rocks Buurtwag intends to install an additional license recognition camera (LPR) at the entrance to Cannon Rocks to monitor vehicle movement via the dirt road entrance, ensuring full coverage of both access points. Due to a lack of funds, alternative options will be investigated.
      • Although the Buurtwag management will not be involved in an initiative by two residents who intend to install infrared red cameras, the Buurtwag will consider to assist with the monitoring in future.
        • Decision. The Portfolio Holder will investigate the option of relocating the existing license recognition camera (LPR) to the opposite corner of the four-way crossing, behind the existing entrance wall.
      • The Buurtwag also intends to move one of the two “community-funded” security cameras (not LPR) from the entrance to Cannon Rocks to the beach entrance near the cannons.
        • Decision. The CRRA has no objection to relocating one of the “community-funded” security cameras (not LPR) from the entrance to Cannon Rocks to the beach entrance at the cannons.
      • National Vehicle Intelligence Cloud (NAVIC) system. (Minutes 7 November 2024 par 19). Stand over until November 2025.
  1. Ward 1 Liaison. During a meeting on 22 September 2025, scheduled for feedback on the Integrated Development Plan (IDP), the session turned out to be a presentation of an ambitious list of maintenance tasks by the Ndlambe Municipality.
    • Decision. For Information.
  2. Local Government and Development. Nothing to report.

 

 

  1. Environment.
    • Closure of Skip and Sign at Dumping Area. Following discussions with the Director: Community Protection Services, the Portfolio Holder reported as follows.
      • Notice Board. A notice board was erected at the closed domestic refuse transfer site next to Cannon Rocks Cabins.
      • Refuse Removal Truck. The refuse removal truck allocated to Cannon Rocks and Boknes is non-operational, awaiting parts for repair.
    • Sea Road Access. The Director will follow up with the municipal consultant regarding progress on correspondence submitted by Mrs. E. Watkins concerning access and conditions along Sea Road.
      • Decision. The Portfolio Holder will engage with the Director Community Protection Services to seek feedback.
    • Nautilus Beach Benches. Trimming of overgrowth in front of the benches at Nautilus Beach which obstructs the view of the beach and sea, has started but remains incomplete.  The committee agreed that a community clean-up effort should be organised in Cannon Rocks.
      • Decision.
        • The Portfolio Holder Infrastructure will follow-up and engage with the Municipal Supervisor to trim the overgrowth at Nautilus Beach.
        • The Portfolio Holder will compile a proposed community clean-up program.
  1. Advertising. Nothing to report

FINANCES

  1. Statement of Account. The bank balance as at the end of September 2025 was noted with approval.
  2. Expenditure. The following expenses were approved.
    • R2,960 00 – Rubber Seal It.
    • 00 – Purchase of kitchen cleaning consumables and appliances.

CONDOLENCES

CORRESPONDENCE

  1. Correspondence Received.
    • Letter dated 3 September 2025 received from Ben and Lisa de Beer
    • E Mails dated 18 and 20 September 2025 received from Helen Mackenzie
    • E Mail dated 18 September 2025 – Application for Departure to Relax Both lateral and rear Building Lines (Erf 491) Cannon Rocks.
    • E Mail dated 23 September 2025 received from Tracey Bull.
    • E Mail dated 3 October 2025 – TruGas (KoS).
    • E Mail dated 29 September 2025 – received from Prof Grossman.
  2. Correspondence Sent.

ITEMS FOR DISCUSSION

  1. Application for Departure – Erf 491 Cannon Rocks. An application for the departure to relax both lateral and rear building lines on Erf 491, Cannon Rocks, was received from the Municipality Planning Office.
    • Decision. The CRRA will not object to the application for the departure to relax both lateral and rear building lines on Erf 491, Cannon Rocks.
  2. Letter Mr. and Mrs. de Beer-Maintenance of Cannons.
    • A letter dated 3 September 2025 was received from Mr. and Mrs. Ben and Lisa de Beer, alleging that the committee had not followed the correct protocol during preventative maintenance carried out on the cannons located on the westerly side of Cannon Rocks. This letter was circulated to the committee despite the requested information already having been provided to them.
      • Decision. The committee take notice of the letter dated 3 September 2025.
  1. Resignation: Helen Mackenzie. Helen Mackenzie tendered her resignation as Secretary of the Cannon Rocks Ratepayers Association (CRRA) with immediate effect.
  2. Decision.  Chairman to write a letter of appreciation to Helen Mackenzie.
  3. Resignation: Tracey Bull.  A notice was received from Tracey Bull indicating that she will no longer be able to fulfill her duties as Advertising Portfolio Holder and wishes to resign with effect from January 2026.
    • Decision. For Information.
  4. Letter: Prof E. Grossman. An email dated 29 September 205 was received from Prof. E. Grossman highlighting defects on the Cannon Rocks Trail.
    • Decision. The Portfolio Holder: Environment will discuss the contents of Prof. Grossman’s letter with SANParks senior management.
  5. Resignation: Alta Kotze. Alta Kotze tendered her resignation with immediate effect.
    • Decision. The Chairman to write a letter of appreciation to Alta Kotze.

NEWSLETTER

  1. Play Park.
  2. Community Cleaning Program.
  4. .
  5. .

NEXT MEETING

  1. The next meeting will be held on Tuesday 4th November 2025 at 10am.

CLOSURE  The Chairperson closed the meeting at 13:00pm.