MINUTES AUG ’26

CANNON ROCKS RATEPAYERS ASSOCIATION

MINUTES OF COMMITTEE MEETING HELD AT

CANNON ROCKS COMMUNITY HALL

ON 4 AUGUST AT 10H00

Appendix A: Project Progress

WELCOME

1. The Chairperson opened the meeting and welcomed everybody present.

ATTENDANCE

2. Present.

Mr. Bert Venter                         Chairperson

Ms. Adéle du Plessis

Mr. Herman Bakkes

Ms. Wilma Nel                          Secretary (Google-meet)

3. Apologies.

Mrs Michelle Hayes       (Attendance not compulsory unless specifically requested)

Mr.Rendo Nell

Mr Braam Gouws

Mr Willem Zietsman

4. Absent without apology.

ADDITIONAL ITEMS (Discussed under Items for Discussion)

APPROVAL OF MINUTES

6. Approval of the minutes of the committee meeting of 21 July 2026 proposed by Mrs. Adele du Plessis and seconded by Mr. Herman Bakkes. Minutes to be made available on the Website and distributed to members.

MATTERS ARISING NOT ADDRESSED UNDER PORTFOLIOS

7. Ndlambe Coastal Maintenance Management Plan (MMP). The Project Manager presented a concept Project Plan for discussion.
   • Decision
   • The Project Plan was approved.
   • The Chairman will forward a copy of the approved Project Plan to the Director: Community Protection Services and the Municipal Environmental Consultant.
8. Ndlambe Ratepayers Association (NRF). Nothing to report.
9. Project Progress. The Project Co-ordinators provide project progress (refer to Appendix A).
   • Decision. Project progress will be provided at the next meeting.

PORTFOLIOS

10. Maintenance and Infrastructure. Nothing to report.
11. Community Hall. Nothing to report.
12. Fire Fighting and Precaution. Noting to report.
13. Communication and Community Support. The Portfolio Holder reported that the two Cannon Rocks residents, referred to in paragraph 11.3 of the Minutes dated 21 July 2026, had volunteered their services to;
    • Update the information board currently situated in Alice Street next to the Caravan Park and relocate it to a more visible location,
    • Relocate the blue dustbin from its current position to the opposite side of Alice Road at the entrance to the beach access path, and
    • Carry out maintenance on the swings and other equipment at the playground in Alice Road.
    • Update Information Board. The information board is in a deteriorated condition and requires replacement materials at an estimated cost of R1 081.00.
    • Entrance to Cannon Rocks. Residents voluntarily assisted with the cleaning and maintenance of the area at the entrance to Cannon Rocks.
    • Decision.
      • The Chairman will forward a letter of appreciation to the two volunteers and arrange for the relocation of the dustbin in Alice Road.
      • As the cost of the materials required for the update and relocation of the information board is not included in the approved budget, the matter will stand over until the next meeting for further discussion.
      • The Chairman will forward a letter of appreciation to the volunteers who assisted with the maintenance of the entrance to Cannon Rocks, in recognition of their donation of plants for the entrance area.

14. Security and Safety.
    • National Vehicle Intelligence Cloud (NAVIC) system. (Minutes 5 November 2025 par 16.1). Stand over until October 2026.
      • Decision.For information.

15. Ward 1 Liaison.
    • Decision. Nothing to report.
16. Local Government and Development. Nothing to report.
17. Environment. Nothing to report.
18. Advertising. Nothing to report.

FINANCES

19. Statement of Account. The bank balance as at the end of July 2026 was presented and noted with approval.
20. Membership. The Secretary reported that none of the five outstanding memberships had responded to the final letter requesting payment of arrears.
    • Decision. Should the outstanding membership fees not be paid by the end of August 2026, the names of the members concerned will be removed from the membership register.
21. Expenditure.

CORRESPONDENCE

22. Correspondence Received.
23. Correspondence Send.
    • Letter out-26 Jul 2026-Waardering Martin Muller.

CONDOLENCES.

ITEMS FOR DISCUSSION

25. Municipal Response to Public Comment. A letter dated 9 July 2026 was received from the Office of the Ndlambe Municipal Manager, titled “Municipal Response to Public Comment on the Draft Integrated Development Plan (IDP) and Budget 2026/2027”.  The letter was tabled for discussion.
    • Decision. For Information.

NEWSLETTER

26. Continuation of the “Beach bag Project”.
27. Community Awareness Event.
28. Transfer garden refuse site.
    • NEXT MEETING
29. The next meeting will be held on Tuesday 1 September 2026 at 10am.

CLOSURE

30. The Chairperson closed the meeting at 11h00.

Appendix A to

Minutes Dated 4 August 2026

Project Progress.